Online fax services, often called “email to fax” services, are a popular form of cloud computing. To many business owners and web users, cloud computing is a relatively new concept which can be confusing if you don’t have a tech or a computer background. Basically, cloud computing is simply outsourcing your computer or business tasks to an outside company, software and servers.
In this case, all your faxing services are handled by a third party who acts on your behalf as an intermediary. You can access your faxes through your web browser More info or an email application which you place on your desktop. These outsourced fax services are completely scalable to fit any growing company or business.
In order to use online faxing, you first have to sign up to an online fax service provider, who will give you a local or Toll-Free fax number which you can use to do all your faxing. In many cases, this may be multiple fax numbers depending on the size of your company or your faxing needs. Regardless, one of the major benefits of using cloud computing and online fax services, they can be quickly adjusted to meet your growing needs since there are no additional hardware (fax phone lines, fax machines…) to install.
Once you have signed up to online fax service, you are also given an online site (interface) where you can log on and check all your faxes. You can also send your faxes from this location – your faxes are sent as email attachments usually in Tiff or PDF format, but there are many different formats you can use. Because it’s a web-based service, you can access your faxes anywhere, anytime, as long as you have Internet access. Faxing is as easy as sending an email.
Another great benefit of using online fax, you can send and receive multiple faxes at the same time. No more missed faxes because of busy signals or paper jams. And if you have a large client base, you can quickly send a fax with one click of the button. Those clients can receive your faxes on their PDAs, Cell Phones, Laptops, Computers… or any device connected to the Internet can be your virtual fax machine, pardon the pun.
These online fax services cost on average around $10 a month but if you shop around you can find cheaper rates. Keep in mind, this is usually a long-term business expense so it pays to do your homework now since you can save significant revenues over the long haul. Many of these fax services will work directly with companies to set up the best custom system to match your faxing needs.
Perhaps, one of the major reasons, this form of cloud computing has become so popular with individuals and companies alike, has to do with availability. All your faxing is available to you 24/7, 365 days of the year, which means your business is also open 24 hours of the day. If faxing plays a major role in bringing in sales, contacting clients or for providing services… one can easily see how using such a service will make any company more competitive.
If you truly want to bring your company or business into the modern computer age, then using an online fax service is the only way to proceed. This is definitely one form of “cloud computing” you should be using.